Communication with the Board
The shareholders of Magnolia Bankshares, Inc. (the "Corporation") are encouraged to communicate with the Board of Directors, or with individual directors, regarding their concerns, complaints and other matters pertinent to the Corporation's business.
Shareholders should send their communications in writing as follows:
By mail: Magnolia Bankshares, Inc.
Attention: Sherri L. Barber, Corporate Secretary
Post Office Box 909
Eastman, GA 31023
By email: email@example.com
Each communication should indicate whether it is intended for the Board as a whole, for the chairman of a committee of the Board, or for one or more individual members of the Board. Except as described below, all written communications received from shareholders will be reviewed by the Corporation's Corporate Secretary and forwarded to the directors for whom they appear to be intended. In his or her review of communications received, the Corporation's Corporate Secretary may cull out communications that he or she considers unrelated to a director's duties and responsibilities as Board member, including, without limitation, "junk" mail, spam, solicitation materials, product related communications, routine complaints from customers of the Corporation's subsidiary, and materials not relevant to the business affairs of the Corporation or its subsidiary.
Director Attendance at Annual Meetings
Attendance by directors at annual meetings of the shareholders of Magnolia Bankshares, Inc. (the "Corporation") benefits the Corporation by giving directors an opportunity to meet, talk with, and hear the concerns of shareholders who attend those meetings, and by giving those shareholders access to the Corporation's directors that they may not have at any other time during the year. The Board recognizes that outside directors have their own business interests and are not employees of the Corporation, and that it is not always possible for directors of the Corporation to attend annual meetings. However, it is the policy of the Board of Directors that directors are strongly encouraged to attend each annual meeting of the Corporation's shareholders.